Step-by-step: bingo event
A charismatic caller, rhyming numbers and "eyes down,
folks!" A bingo event for kids or families is quite simple to put
on, and can be a great way to raise money for your
- Organise a team of volunteers to plan and run the event, and
help tidy up afterwards. Set a date and decide whether your event
is aimed at children, adults, or families. Create publicity posters
- Charity Print Shop charges £9.95 for 10 x
- Consider what additional entertainment you will put on for the
night. Selling food and refreshments can significantly boost your
profits, but if you plan to provide alcohol, you may need a
licence. Run a cloakroom-style raffle and sell tickets on the night
(no licence required). Or how about a lucky dip? Players put £5
into a pot and pick a lucky number. If the selected number is
called during the final full house game, the winner collects a
- Purchase bingo equipment and consider what you will need: a
cage filled with balls, each showing a different number; a checking
board to display the selected numbers; sheets and marker pens;
tables and chairs, and a PA system. Ask local community groups if
they have any equipment you could borrow.
- Secure some prizes. Your prize selection will largely depend on
your audience. Ask local businesses to donate prizes - either
products or services. Have a big prize for 'house' and smaller ones
for a line. Note that there is a limit on the size of cash prizes
that can be given away - see the Gambling Commission website for details.
- On the night, seat players at tables in front of the caller.
Sell bingo sheets for between 20p-£1 per sheet, using different
colours for each game. The caller picks numbered balls, randomly
selected from a bingo 'cage', (or bingo app) and announces the
number. As the numbers are called, the players cross them off their
cards. Each game can have up to three winners: first to complete
one line, first to complete two lines, first to complete the full
sheet and call 'house'.
Bingo tips and advice
Equipment: Depending on your organisation,
other equipment can be used for a bingo night, such as a bingo
caller app or bingo machine displaying digital numbers. Choose
which would best suit you, or what you are able to borrow! Find bingo equipment suppliers in our
Rhyming calls: Calls can vary by region, but
we've put together a sheet (page two of the step-by-step bingo event download) you can use
as a starting point. Remember to call numbers out like a pro: 'six
and three, sixty-three'!
Licensing: No gambling licence is required for
a bingo event, as it falls under the terms of 'non-commercial prize
gaming', assuming that no proceeds from your event are used for
private gain. Admission charges mustn't exceed £8 per person, and
prizes must not exceed £600. Read guidance from the Gambling Commission. A TEN may be required if
you're planning to run a bar in unlicensed premises.
Theme it: Bingo is an extremely versatile game
and can be tweaked to suit any theme or age group. Think Easter,
Christmas, Valentine's or even a simple 'chocolate' bingo where you
play for chocolate.
Download a step-by-step guide to running a
fundraising bingo event
The above is intended as guidance only. We
recommend that you contact the relevant organisations with specific
reference to insurance, legal, health and safety and child
protection requirements. Community Inspired Ltd cannot be held
responsible for any decisions or actions taken by a PTA, based on
the guidance provided.
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